Ceravolo Consulting

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What’s New in AccountMate 7.4 for SQL and Express

The most significant, most requested changes and new features in the latest release of AccountMate 7.4 for SQL andExpress are listed below.

AccountMate Software evolves by adding features and functionality requested by our resellers and our users.These enhancements demonstrate AccountMate’s commitment to continue to deliver benefit to users remaining on acurrent Maintenance Plan. Users on older versions of AccountMate Software can work with their Authorized AccountMateResellers to determine if an upgrade is appropriate.

Feature Heading Feature Description Benefit
New Executive Summary The system provides a snap shot of the company’s current financial condition. Helps managers quickly identify potential areas of concern and gauge the company’s position.
AP Invoice GL Distribution Line Description A Line Item Description field has been added to the grid in the GL Distribution tab of the AP Invoice Transaction function. Data in this field are transferred to GL. Facilitates reconciliation of AP transactions with their accounting entries.
BR Transactions GL Distribution Line Description A Line Item Description field has been added to the grid in the GL Distribution tab of the Record Deposits/Other Receipts and the Record Checks/Other Disbursements functions. Data in this field are transferred to GL. Facilitates reconciliation of BR transactions with their accounting entries.
Option to Not Save Customer Credit Card Information for Future Use The system can be configured not to update the customer record with the credit card that was used in transactions. This can be set for the company as a whole or configured separately per customer or per transaction. Provides the necessary controls in response to customers’ demands concerning the protection of sensitive information.
Automatically Update the Warehouse Field if All the Open PO Line Items are for the Same Warehouse If all open PO line items are assigned to one warehouse that is different from the one entered in the PO Receive Goods screen, the system will automatically update the warehouse on the screen with the one assigned to the open PO line items. Saves time and takes away the guess work for users who record PO receipts for multiple warehouses.
Warn the User when the PO has no Open Orders for the Selected Warehouse When multiple warehouses are assigned to the open PO line items and the warehouse entered in the PO Receive Goods screen is not one of those assigned to the PO, the system will issue a warning that no items are to be received into the selected warehouse. Gives users the chance to select one of the warehouses assigned to the open PO line items.
Feature Heading Feature Description Benefit
Ability to Change the Receiving Warehouse after the PO # has been entered Users can change the warehouse assigned on the screen after the PO # has been entered provided that no Receive Quantity has been entered in the Line Items tab. Once the correct warehouse has been entered on the screen, the system will display the PO line items with open quantities expected to be received into the selected warehouse. Gives users greater flexibility in case they miss a necessary step in the PO receipt process while still maintaining the required controls to ensure that PO receipts are correctly recorded.
Refine the Methods for Sorting Receipts in Record Bank Deposit When users click the Trs Date column, receipt records will be sorted by Transaction Date + Pay Code + Transaction #. When they click the Pay Code column, receipt records will be sorted by Pay Code + Transaction Date + Transaction #. Makes it even easier for users to select the receipts that were included in a bank deposit.
Option to Add New Reason Codes during Cancel SO Open Order The system allows the creation of new Reason Codes as users are setting the Cancel SO Open Order filter criteria. The new Reason Code that is created can be assigned as the default Cancel Reason for the open sales orders that are to be canceled. Facilitates the mass cancellation of open sales orders that users may want to track.
Ability to Configure Default Search Settings AccountMate allows users to set a default value for the Ignore upper/lower cases and Search for Contains checkboxes. Makes the search function more flexible.
Allow Users to Input Fractional Routing Numbers Users can input the required information in Line 1 and Line 2 of the Fractional Routing Number field in the Custom Check Setup window that is accessed from the Bank Account Maintenance function. Provides greater flexibility in defining the fractional routing numbers that will be printed on checks issued for each bank account.
Configure Optional ACH Fields for Each Bank Account All optional fields have been grouped together in the new Optional Fields tab of the Electronic Payment (ACH) Setup window that is accessed from the Bank Account Maintenance function. To use an optional field, simply enter the required information in the field. Allows users to configure the optional ACH fields that their banks require without having to modify the system.
Provide Interface for Users to Configure Debit Entry and Blocking Factor Records Mark the Include Debit Entry Record checkbox or the Include Blocking Factor Record checkbox in the Optional Fields tab of the Bank Account Maintenance function to activate either feature. Simplifies the setup process for end users.
Use Company ID in Optional Fields A new Company ID field has been added to the Optional Fields tab of the Electronic Payment (ACH) Setup window. To use the company ID in the ACH file, fill in the Company ID field; otherwise, leave it blank. If supplied, this will be used to populate field 5 of the Batch Header Record, field 6 of the Debit Entry Record, and field 7 of the Batch Control Record. Gives users the flexibility to comply with their banks’ requirements.
Feature Heading Feature Description Benefit
Provide the Means to Regenerate ACH Files Select the bank and the range of checks numbers to include when regenerating an ACH file. This feature is available in both the AP and PR modules. Quickly recreate ACH files that users may need to resend to their banks.
Option to Set Check Format per Bank Regardless of Country Tax Setup Users who maintain bank accounts with financial institutions that are based in Canada must set the Check Format to the Canadian option for the affected Bank Account Maintenance records. All other bank accounts that are not subject to this prerequisite must be set to the Standard Check Format. Compliance with the Canadian Payments Association’s new check requirements regardless of the Country Tax setup for the company.
Option to Process Payroll Checks and Electronic Payments Separately Mark the checkbox that is between the Electronic Payment and Use Check columns in the Print Payroll Check grid to select the applied payroll transactions that are to be paid. Mark the Process Direct Deposit checkbox beneath the Print Payroll Check grid to select the applied payroll transactions of those employees who are set up for Electronic Payment. Mark the Process Printed Check checkbox beneath the Print Payroll Check grid to select the applied payroll transactions of those employees who are not set up for Electronic Payment. Greater convenience and flexibility when processing payroll checks.
Allow Printing of Payroll Checks for the Next Tax Year The system allows users to process checks dated in the next tax year while the current tax year is still open. Such checks will be counted as part of the next tax year’s W-2. Correctly and conveniently process payroll check transactions.
Configure the Pre-tax Deduction Setting by Local Tax Code Select the applicable State Code in the State Taxes Reduction tab of the Deduction Maintenance function. The system will display in the Local Tax Code grid all the local tax codes set up for the selected state. Mark the checkbox of each local tax code for which the taxable gross amount is reduced by the deduction; otherwise, leave the checkbox unmarked. Provides greater flexibility during setup and facilitates correct calculation of local withholding taxes.
Feature Heading Feature Description Benefit
Itemize the Local Tax Information in Payroll Reports Deduction File: State Taxability Report is enhanced to show the pre-tax deduction setting of each local tax code. Applied Payroll/Payment Report is enhanced to enumerate the local withholding tax amounts that constitute the total local withholding tax displayed for each applied payroll transaction. Check Register Report is enhanced to itemize the local withholding tax amounts that constitute the total local withholding tax displayed for each paid payroll transaction. Check stub is enhanced to list separately the local withholding tax amounts. Facilitates review of local tax information and transactions.
Support Different Withholding Tax Liability Account per Local Tax Code Users can assign a distinct withholding tax liability account (different from that in PR Module Setup) to each local tax code. Simply mark the Overwrite Default checkbox in the Local Tax Code Maintenance screen of the affected local tax record. Enter in the Withholding Liability field the GL Account ID that should be used for the selected local tax code. Provides greater flexibility for companies that prefer to monitor separately their liability to each local tax agency while still accommodating the needs of other companies that wish to keep their setup simple.
Support Unlimited User-Definable Tiers for Each Paid Leave Code Users can create their own meaningful Leave Tier Codes. The codes can be any combination of numbers and/or letters but must not exceed 10 characters. User-defined tier codes are easier to identify and remember.
Support EEO-4 Reporting Users who are subject to the EEO-4 survey must mark the State/Local Government checkbox of the EEO Reporting section in the PR Module Setup\General (2) tab to activate this feature. They must use the EEO-4 Employment Data Report in lieu of the EEO-1 Employment Data Report. Compliance with the US Equal Employment Opportunity Commission’s requirements for state and local governments and their agencies.
Feature Heading Feature Description Benefit
Option to Print the Shipment On-Time Analysis Report for Past Due Shipments Only A Past Due Shipments Only checkbox has been added to the Shipment On-Time Analysis Report. Helps users effectively monitor shipments and identify trends that could indicate possible problem areas.
Ability to Print Reports Immediately after Amending Certain Transactions Users can print or preview either the AP Invoice Summary Report or the AP Invoice Detail Report from the Save window after recording or amending a vendor invoice record. They can print or preview the AR Invoice from the Save window after creating or amending a customer invoice record. They can also print or preview the Unposted Journal Entries Report from the Save window after creating or amending an unposted journal entry batch. Provides a convenient alternative to printing reports from the Reports menu.
Option to Print/Preview Report After Saving Handwritten Check Users have the option to preview or print a simulation of the check immediately after saving a Post Handwritten Check transaction. Allows users to quickly review and correct mistakes made during data entry.
Replace Invoice Type Option Group with Checkboxes in the AP Invoice Summary/Detail Reports When printing the AP Invoice Summary Report or the AP Invoice Detail Report users can choose which type of invoice transactions to include (i.e. regular invoices, debit invoices, and/or prepayment invoices). Makes these reports useful for validating the Accounts Payable GL Account ID balance.
Additional Sorting and Filter Options for the AR Print Invoice Function The Print Invoice function in the AR module is equipped with the ability to sort the output by Salesperson # and/or filter the report for a range of salesperson numbers. Makes the report easier and more flexible to use.
AccountMate SQL/Express Upgrades Handled by Standard Conversion Program The AccountMate for SQL/Express upgrade scripts are merged with the standard utility used in AccountMate for LAN conversions. Simplifies the upgrade process.
Feature Heading Feature Description Benefit
Modified File Name for Patch Lists The AccountMate build number will form part of the patch list file name (e.g. Patches_MS704.txt). The system is designed to recognize the patch list file for both the SQL and Express product lines as long as they are for the correct AccountMate version. If both files are installed in the Patches folder, the two lists will be combined to determine the supported patches. Simplifies the application of AccountMate patches.

Contact your local AccountMate Reseller for additional information or demonstration of the software.

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